{"id":17401,"date":"2021-05-27T02:37:22","date_gmt":"2021-05-27T02:37:22","guid":{"rendered":"https:\/\/www.backupassist.com\/blog\/?p=17401"},"modified":"2021-05-27T08:37:30","modified_gmt":"2021-05-27T08:37:30","slug":"where-are-files-in-microsoft-teams-stored-and-how-do-you-back-them-up","status":"publish","type":"post","link":"https:\/\/www.backupassist.com\/blog\/where-are-files-in-microsoft-teams-stored-and-how-do-you-back-them-up","title":{"rendered":"Where are files in Microsoft Teams stored, and how do you back them up?"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\"><strong>Contents<\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li><a href=\"#1st\">TL;DR summary<\/a><\/li><li><a href=\"#2nd\">Teams and Channels \u2013 where files are stored<\/a><\/li><li><a href=\"#3rd\">Chat sessions \u2013 where files are stored<\/a><\/li><li><a href=\"#4th\">How to back up files from Microsoft Teams<\/a><\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"1st\"><strong>TL;DR summary<\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>It depends whether the files are shared in a chat session, or in a Teams Channel<br><\/li><li>Files in <strong>Teams and their Channels<\/strong> are stored in a dedicated SharePoint site and directory.<ul><li>Each <strong>Team<\/strong> has its own <strong>SharePoint site<\/strong>, and the default <strong>Document Library<\/strong> is used.<\/li><li>A <strong>top level folder<\/strong> is created for each <strong>Channel<\/strong><\/li><li>Each attachment to posts \/ messages are stored in the root folder of the Channel\u2019s directory<\/li><li>Subfolders and files map 1:1 between Teams and SharePoint<br><\/li><\/ul><\/li><li>Files in <strong>Chat sessions<\/strong> are stored in OneDrive for Business.<ul><li>Each user of Teams has a subfolder called <strong>Microsoft Teams Chat Files<\/strong>, where all <strong>Chat<\/strong> files are stored<\/li><li>Files sent in Chat are stored in the <strong>sender\u2019s<\/strong> OneDrive for Business<\/li><li>All files are placed in the <strong>same folder<\/strong> \u2013 it is not sorted by recipient.<br><\/li><\/ul><\/li><li>To back up these files, simply back up the underlying SharePoint site and your users\u2019 OneDrive for Business accounts.<\/li><\/ol>\n\n\n\n<p>Let\u2019s look into different parts of teams to gain a deeper understanding of how things work \u201cunder the hood\u201d.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"2nd\"><strong>Teams and Channels \u2013 where files are stored<\/strong><\/h2>\n\n\n\n<p>When you create a new Team in Teams, a dedicated SharePoint site is also created behind the scenes. For example, we created a Team called \u201cProject Recovery Team\u201d from within the Teams interface:<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-1.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-1.png\" alt=\"\" class=\"wp-image-17426\" width=\"300\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-1.png 650w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-1-300x192.png 300w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>This automatically created a SharePoint site with the same name. By default, your users won\u2019t normally access the SharePoint site, but you can find it in the SharePoint Admin console, under the Active sites list.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-2.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-2.png\" alt=\"\" class=\"wp-image-17427\" width=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-2.png 968w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-2-300x116.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-2-768x296.png 768w\" sizes=\"(max-width: 968px) 100vw, 968px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>You can click through to the SharePoint site by clicking on the URL listed, and then again on the popup window. Then you\u2019ll see the underlying SharePoint site. There\u2019s nothing special about the site, but under the default Document Library (which is simply called \u201cDocuments\u201d), you\u2019ll see a directory for each channel.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-3.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-3-1024x496.png\" alt=\"\" class=\"wp-image-17428\" width=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-3-1024x496.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-3-300x145.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-3-768x372.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-3.png 1381w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>When users drop files into the Posts section of the channel, these files are automatically uploaded to the underlying SharePoint site, and placed into the Channel\u2019s folder.<\/p>\n\n\n\n<p>Here\u2019s the view in Microsoft Teams:<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-4.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-4-1024x862.png\" alt=\"\" class=\"wp-image-17429\" width=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-4-1024x862.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-4-300x253.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-4-768x646.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-4.png 1106w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>You can view these files in the Files tab in Teams.<\/p>\n\n\n\n<p>By default, all attachments uploaded to the <strong>Posts<\/strong> view in <strong>Teams<\/strong> will be uploaded to the root directory for the appropriate channel.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-5.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-5.png\" alt=\"\" class=\"wp-image-17430\" width=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-5.png 973w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-5-300x187.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-5-768x480.png 768w\" sizes=\"(max-width: 973px) 100vw, 973px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>Over time, this will lead to hundreds and thousands of files in the root directory, making it more difficult to locate files and manage them.<\/p>\n\n\n\n<p>So under the <strong>Files<\/strong> tab, it\u2019s possible to manually create folders \u2013 much like you would when organizing data on a regular file system. The screenshot below shows what would happen after creating a subfolder called \u201cManually created folder\u201d.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-6.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-6-1024x513.png\" alt=\"\" class=\"wp-image-17431\" width=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-6-1024x513.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-6-300x150.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-6-768x385.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-6.png 1384w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>If you examine the underlying SharePoint document library, you\u2019ll see that there\u2019s a 1:1 match between the view in Teams and the files and folders in SharePoint.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-7-1.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-7-1-1024x563.png\" alt=\"\" class=\"wp-image-17433\" width=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-7-1-1024x563.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-7-1-300x165.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-7-1-768x422.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-7-1-1536x844.png 1536w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-7-1.png 1958w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>It is possible to manually add files through the SharePoint interface, and the file will also show up in Teams.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-8.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-8-1024x789.png\" alt=\"\" class=\"wp-image-17434\" width=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-8-1024x789.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-8-300x231.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-8-768x591.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Picture-8.png 1205w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>However, given that Teams is the primary interface for users, we do not recommend modifying the underlying file store in everyday practice.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"3rd\"><strong>Chat sessions \u2013 where files are stored<\/strong><\/h2>\n\n\n\n<p>Files in chat sessions are stored in the <strong>sender\u2019s<\/strong> OneDrive for Business account. OneDrive for Business is itself backed by SharePoint as an underlying file store, but presented to the user as \u201cOneDrive for Business\u201d.<\/p>\n\n\n\n<p>A special directory called \u201cMicrosoft Teams Chat Files\u201d is automatically created by Teams, as shown here:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"294\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-1-1024x294.png\" alt=\"\" class=\"wp-image-17408\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-1-1024x294.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-1-300x86.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-1-768x221.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-1-1536x441.png 1536w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-1-2048x588.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>Now, let\u2019s say you\u2019re in a chat session, and you drop a picture into the conversation. That picture is automatically uploaded as a file, and displayed in the chat session, as shown below.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-2.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"434\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-2-1024x434.png\" alt=\"\" class=\"wp-image-17409\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-2-1024x434.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-2-300x127.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-2-768x325.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-2-1536x651.png 1536w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-2-2048x868.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>If you switch view to the Files tab, you\u2019ll see that file listed. Here, we named the file \u201cSent from Hermit to Wilson\u201d so you can see the sender (Hermit) and the recipient (Wilson) easily.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-3.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"301\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-3-1024x301.png\" alt=\"\" class=\"wp-image-17410\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-3-1024x301.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-3-300x88.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-3-768x225.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-3-1536x451.png 1536w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-3-2048x601.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>If you browse to Hermit\u2019s OneDrive for Business account, then you\u2019ll see all files are saved into the special \u201cMicrosoft Teams Chat Files\u201d folder.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-4.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"422\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-4-1024x422.png\" alt=\"\" class=\"wp-image-17411\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-4-1024x422.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-4-300x124.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-4-768x317.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-4-1536x633.png 1536w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-4-2048x844.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>Because this folder is managed by Microsoft Teams, we do not recommend using that folder outside of Teams. The exception, of course, is when you\u2019re backing up these files.<\/p>\n\n\n\n<p>So how does the recipient get access to these shared files? It\u2019s done through the standard OneDrive for Business sharing, except because it was shared through Teams, granting the appropriate access is done automatically.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-5.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"332\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-5-1024x332.png\" alt=\"\" class=\"wp-image-17412\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-5-1024x332.png 1024w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-5-300x97.png 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-5-768x249.png 768w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-5-1536x498.png 1536w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/Chat-5-2048x664.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>In our experience, there are limitations in the Teams interface. It\u2019s not possible to create any subfolders in the Files window, so therefore, if you send many attachments to many recipients, you can expect this folder to continually grow \u2013 sometimes rapidly.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"4th\"><strong>How to back up files from Microsoft Teams<\/strong><\/h2>\n\n\n\n<p>It\u2019s easy to get reliable backups of files shared in Microsoft Teams by using BackupAssist 365 to back up the underlying file stores.<\/p>\n\n\n\n<p>To get started, download the free 30 day trial of BackupAssist 365.<\/p>\n\n\n\n<p>It\u2019s free forever to back up SharePoint sites \u2013 so that includes files in Teams Channels.&nbsp;<\/p>\n\n\n\n<p>And to back up files in user chats, there\u2019s a modest per-user subscription license available.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Backing up files in Teams Channels<\/h3>\n\n\n\n<figure class=\"wp-block-table is-style-regular\">\n  <table style=\"border-collapse:collapse;border:none;width:100%;\">\n    <thead>\n      <tr>\n        <th style=\"width:70%;border-collapse:collapse;border:none;border-left:1px solid white;background:#008ECE;color:white;text-align:center;\"><strong>Step<\/strong><\/th>\n        <th style=\"width:30%;border-collapse:collapse;border:none;border-left:1px solid white;background:#008ECE;color:white;text-align:center;\"><strong>Example screenshot<\/strong><\/th>\n      <\/tr>\n    <\/thead>\n    <tbody>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:;\">Create a new backup task, and select \u201cSharePoint\u201d as your type of backup.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:center;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-1.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-1.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:;border-left:1px solid white;\">Go through the steps to set things up. You can choose which SharePoint site to back up \u2013 choose the site that corresponds to the Team that you want to back up.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:center;border-left:1px solid white;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-2.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-2.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:;\">You can now select what to back up. We recommend selecting the root folder, so that everything will be backed up and no files will be missed.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:center;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-3.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-3.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:;border-left:1px solid white;\">Save and run the backup task. You\u2019ll see progress in the Active Backups screen.   After it completes, you can also view the backup report.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:center;border-left:1px solid white;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-4.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-4.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:;\">In the backup directory, you\u2019ll see your files.<br><br>If you selected Encryption, then the file names and contents will be securely encrypted and obscured from user view.<br><br>If you selected Versioning, then you\u2019ll notice additional Unicode characters appended to the file name, which include metadata containing version information.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:center;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-5.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/SharePoint-backup-5.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n    <\/tbody>\n  <\/table>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Backing up files in user chat sessions<\/h3>\n\n\n\n<figure class=\"wp-block-table is-style-regular\">\n  <table style=\"border-collapse:collapse;border:none;width:100%;\">\n    <thead>\n      <tr>\n        <th style=\"width:70%;border-collapse:collapse;border:none;border-left:1px solid white;background:#008ECE;color:white;text-align:center;\"><strong>Step<\/strong><\/th>\n        <th style=\"width:30%;border-collapse:collapse;border:none;border-left:1px solid white;background:#008ECE;color:white;text-align:center;\"><strong>Example screenshot<\/strong><\/th>\n      <\/tr>\n    <\/thead>\n    <tbody>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:;\">Create a new backup task and select \u201cOneDrive for Business\u201d as your type of backup.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:center;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-1.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-1.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:;border-left:1px solid white;\">Go through the steps to set things up. You can choose which users to back up \u2013 in the example here, we are backing up a single user as an example. We do recommend backing up all users, so no files will get missed.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:center;border-left:1px solid white;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-2a.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-2a.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:;\">You can choose what files to back up. If you are only interested in backing up files in Microsoft Teams Chat, then enter in \u2018\/Microsoft Teams Chat files\u2019 as a backup selection, and remove the default entry of \u2018\/\u2019. If you want to back up every user\u2019s entire OneDrive for Business, then leave the default settings.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:center;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-3.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-3.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:;border-left:1px solid white;\">Save and run the backup task. You\u2019ll see progress in the Active Backups screen. After it completes, you can also view the backup report.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:center;border-left:1px solid white;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-4.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-4.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:;\">In the backup directory, you\u2019ll see your files.<br><br>If you selected Encryption, then the file names and contents will be securely encrypted and obscured from user view.<br><br>If you selected Versioning, then you\u2019ll notice additional Unicode characters appended to the file name, which include metadata containing version information.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:center;\"><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-5.png\"><img decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/05\/OneDrive-for-Business-backup-5.png\" alt=\"\" class=\"wp-image-17412\"><\/a><\/figure><\/td>\n      <\/tr>\n    <\/tbody>\n  <\/table>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Best practice recommendations<\/h3>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>Create a special backup user to log into Office 365 to do the backups \u2013 this is documented in our BackupAssist 365 Guides page.<\/li><li>If security is important, turn on Encryption.<\/li><li>To capture backup history, turn on Versioning. This will enable you to back up past versions of files.<\/li><li>Of course, we recommend doing test restores to make sure you can restore your data on a periodic basis.<\/li><\/ol>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>With the rapid update of Microsoft Teams in the new work from home environment, collaboration has never been easier. Understandably, many system administrators wonder where Teams stores their files, as these should be backed up as part of a good cyber resilience plan. This article sheds light on this issue!<\/p>\n","protected":false},"author":17,"featured_media":17447,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[763,774],"tags":[],"class_list":["post-17401","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-backupassist-365","category-office-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Where are files in Microsoft Teams stored, and how do you back them up? - Cyber Resilience Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.backupassist.com\/blog\/where-are-files-in-microsoft-teams-stored-and-how-do-you-back-them-up\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Where are files in Microsoft Teams stored, and how do you back them up? - Cyber Resilience Blog\" \/>\n<meta property=\"og:description\" content=\"With the rapid update of Microsoft Teams in the new work from home environment, collaboration has never been easier. 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