{"id":17551,"date":"2021-06-21T02:54:00","date_gmt":"2021-06-21T02:54:00","guid":{"rendered":"https:\/\/www.backupassist.com\/blog\/?p=17551"},"modified":"2021-06-30T07:04:24","modified_gmt":"2021-06-30T07:04:24","slug":"what-are-sharepoint-subsites-and-how-do-you-back-them-up","status":"publish","type":"post","link":"https:\/\/www.backupassist.com\/blog\/what-are-sharepoint-subsites-and-how-do-you-back-them-up","title":{"rendered":"What are SharePoint Subsites, and how do you back them up?"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">TL;DR summary<\/h2>\n\n\n\n<ol class=\"wp-block-list\"><li>SharePoint sites are organised in a hierarchy that resembles a&nbsp;file system. Each site can contain subsites, so you can have sites nested within each other&nbsp;\u2013 just like having nested subdirectories.&nbsp;\u201cSite\u201d and \u201csubsite\u201d just refers to the differences in their position in this hierarchy.&nbsp;<\/li><\/ol>\n\n\n\n<ol class=\"wp-block-list\" start=\"2\"><li>There are subtle differences in&nbsp;managing a site&nbsp;or subsite&nbsp;in the SharePoint admin center, as well as the&nbsp;way&nbsp;permissions&nbsp;are granted.&nbsp;<\/li><\/ol>\n\n\n\n<ol class=\"wp-block-list\" start=\"3\"><li>By default, subsites are not visible in&nbsp;BackupAssist&nbsp;365&nbsp;until you click the \u201cFind subsites\u201d button to discover them. After doing this, you can back up your&nbsp;SharePoint&nbsp;subsites\u2019 Document Libraries using&nbsp;BackupAssist&nbsp;365.<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">SharePoint hierarchy and nested subsites<\/h2>\n\n\n\n<p>SharePoint sites can be neatly organized in a hierarchy that resembles a family tree or file system.&nbsp;In this article, we will use&nbsp;the terms \u201croot level\u201d, \u201cfirst level\u201d&nbsp;and \u201csubsite\u201d as shown in this hierarchy diagram:&nbsp;<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/hierarchy-2-03.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/hierarchy-2-03.jpg\" alt=\"\" class=\"wp-image-17742\" width=\"500\" height=\"378\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/hierarchy-2-03.jpg 1000w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/hierarchy-2-03-300x227.jpg 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/hierarchy-2-03-768x581.jpg 768w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/a><\/figure><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>At the root level, you have the default site that was created with your Microsoft 365 \/ Office 365 tenant. If you leave the default name in place, you will find it in the SharePoint admin center as the \u201cCommunication site\u201d.<\/p>\n\n\n\n<p>For example, on our Office 365 tenant, it is listed in the SharePoint admin center as shown&nbsp;here:&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/02-root-level-site-f.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/02-root-level-site-f.jpg\" alt=\"\" class=\"wp-image-17722\" width=\"700\" height=\"231\" style=\"border:1px solid #c9cbcd;\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/02-root-level-site-f.jpg 1000w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/02-root-level-site-f-300x99.jpg 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/02-root-level-site-f-768x253.jpg 768w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>For the purposes of this explanation, I then created a number of sites and subsites to create a hierarchy of sites \u2013 as shown here:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong style=\"color:#008ECE;\">Communication site<\/strong> \u2013 the root level site created by default in your tenant<ul><li><strong style=\"color:#008ECE;\">Continent<\/strong> \u2013 the first level site<ul><li><strong style=\"color:#008ECE;\">Country<\/strong> \u2013 a subsite<ul><li><strong style=\"color:#008ECE;\">State<\/strong> \u2013 a subsite within a subsite<ul><li><strong style=\"color:#008ECE;\">County<\/strong><ul><li><strong style=\"color:#008ECE;\">City<\/strong><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n\n\n<p>We do not know of any limit to the number of times you can nest a site, but it is unlikely you will ever need to create subsites more than a few layers deep.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The URL of the site or subsite shows its position in the hierarchy<\/h3>\n\n\n\n<p>Let&#8217;s look at the \u201cContinent\u201d SharePoint site. It is listed in the SharePoint admin center:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/03-root-level-site-f.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/03-root-level-site-f.jpg\" alt=\"\" class=\"wp-image-17723\" width=\"700\" height=\"234\" style=\"border:1px solid #c9cbcd;\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/03-root-level-site-f.jpg 1000w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/03-root-level-site-f-300x100.jpg 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/03-root-level-site-f-768x256.jpg 768w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>Navigating to this site, you will see:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/04-continent-site-URL-f.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/04-continent-site-URL-f.jpg\" alt=\"\" class=\"wp-image-17724\" width=\"700\" height=\"340\" style=\"border:1px solid #c9cbcd;\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/04-continent-site-URL-f.jpg 1000w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/04-continent-site-URL-f-300x146.jpg 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/04-continent-site-URL-f-768x373.jpg 768w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>The URL of this site is <strong>https:\/\/backupassist.sharepoint.com\/sites\/Continent<\/strong> &#8211; in fact, all first level sites appear in the root of the \u201c\/sites\/\u201d directory.<\/p>\n\n\n\n<p>Similarly, if we navigate to the City subsite, you will see the full URL shows the exact hierarchy of the site:<\/p>\n\n\n\n<pre class=\"wp-block-verse has-text-align-center\" style=\"background:#d1dff1;color:#282561;\"><b>Root -&gt; Continent -&gt; Country -&gt; State -&gt; County -&gt; City<\/b><\/pre>\n\n\n\n<div class=\"wp-block-image size-large\"><figure class=\"aligncenter is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/05-city-f.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/05-city-f.jpg\" alt=\"\" class=\"wp-image-17725\" width=\"700\" height=\"356\" style=\"border:1px solid #c9cbcd;\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/05-city-f.jpg 1000w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/05-city-f-300x152.jpg 300w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/05-city-f-768x389.jpg 768w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/a><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Differences in managing sites and subsites<\/h2>\n\n\n\n<figure class=\"wp-block-table is-style-regular\">\n  <table style=\"border-collapse:collapse;border:none;width:100%;\">\n    <thead>\n      <tr>\n        <th style=\"width:25%;border-collapse:collapse;border:none;border-left:1px solid white;background:white;color:white;text-align:left;\"><strong><\/strong><\/th>\n        <th style=\"width:30%;border-collapse:collapse;border:none;border-left:1px solid white;background:#008ECE;color:white;text-align:left;\"><strong>First level site<\/strong><\/th>\n        <th style=\"width:45%;border-collapse:collapse;border:none;border-left:1px solid white;background:#008ECE;color:white;text-align:left;\"><strong>Subsite<\/strong><\/th>\n      <\/tr>\n    <\/thead>\n    <tbody>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:left;\"><b>Listing the site or subsite\t<\/b><\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:left;\">All first level sites appear in the SharePoint admin center, under the \u201cSites\u201d -&gt; \u201cActive sites\u201d tab.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:left;\">Subsites do not appear in the SharePoint admin center. To list a subsite, you will first have to navigate to the parent site.<\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:left;border-left:1px solid white;\"><b>Navigating to a site or subsite<\/b><\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:left;border-left:1px solid white;\">Go to the SharePoint admin center, and find the site in the \u201cSites\u201d -&gt; \u201cActive sites\u201d tab. Then click the URL.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:left;border-left:1px solid white;\">Go to the parent site first, and navigate to the \u201cSite contents\u201d -&gt; \u201cSubsites\u201d tab. Subsites are listed here, and click on the name of the subsite. If your subsite is several layers deep, you will need to navigate through the complete hierarchy.<\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:left;\"><b>Creating a new site or subsite<\/b><\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:left;\">Go to the SharePoint admin center, and in the \u201cSites\u201d -&gt; \u201cActive sites\u201d tab, click on \u201cCreate\u201d.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;border-left:1px solid white;background:#f2f2f2;color:#282561;text-align:left;\">Firstly, navigate to the parent site or subsite. Then click on \u201cSite contents\u201d -&gt; \u201cSubsites\u201d, and then click \u201cNew\u201d -&gt; \u201cSubsite\u201d.<\/td>\n      <\/tr>\n      <tr>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:left;border-left:1px solid white;\"><b>Permissions<\/b><\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:left;border-left:1px solid white;\">By default, permissions for a site do not inherit from the root. Instead, they are set up individually.<\/td>\n        <td style=\"pading:30px;border-collapse:collapse;border:none;background:#e4e5e6;color:#282561;text-align:left;border-left:1px solid white;\">Permissions can inherit from the parent, or be set up individually. However, a site\u2019s subsites are part of the same Site Collection, so changes to the Site Collection Administrators group affect all subsites (and nested subsites) under the first level site.<\/td>\n      <\/tr>\n    <\/tbody>\n  <\/table>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How to back up Subsite document libraries in BackupAssist 365<\/h2>\n\n\n\n<p>When you create a SharePoint backup job in BackupAssist 365, you will be able to select any first level site for backup. They will be displayed in the list of sites:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/06-top-level-sites-f.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/06-top-level-sites-f.jpg\" alt=\"\" class=\"wp-image-17726\" width=\"351\" height=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/06-top-level-sites-f.jpg 702w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/06-top-level-sites-f-211x300.jpg 211w\" sizes=\"auto, (max-width: 351px) 100vw, 351px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>However, subsites are not shown by default because they can only be listed if you have specific permissions to the sites.<\/p>\n\n\n\n<p>To list subsites, click the \u201cFind subsites\u201d button. This will grant access rights to the backup user to see subsites. While this is happening, you will see this message:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/07-assigning-subsite-rights-f.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/07-assigning-subsite-rights-f.jpg\" alt=\"Graphical user interface, text, application\n\nDescription automatically generated\" class=\"wp-image-17727\" width=\"361\" height=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/07-assigning-subsite-rights-f.jpg 721w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/07-assigning-subsite-rights-f-216x300.jpg 216w\" sizes=\"auto, (max-width: 361px) 100vw, 361px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>Depending on the number of sites in your tenant, and the responsiveness of SharePoint Online, this process may take somewhere from 10 seconds to several minutes.<\/p>\n\n\n\n<p>Once complete, you will see a confirmation message:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/08-rights-assignment-complete-f.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/08-rights-assignment-complete-f.jpg\" alt=\"Graphical user interface, text, application\n\nDescription automatically generated\" class=\"wp-image-17728\" width=\"358\" height=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/08-rights-assignment-complete-f.jpg 716w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/08-rights-assignment-complete-f-215x300.jpg 215w\" sizes=\"auto, (max-width: 358px) 100vw, 358px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>Now that the backup user has access rights to list the subsites, it can still take several more minutes for the subsites to appear. Click the \u201cRefresh\u201d button, and BackupAssist 365 will refresh the list of available sites.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/09-refreshing-the-list-of-sites-f.jpg\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/09-refreshing-the-list-of-sites-f.jpg\" alt=\"Graphical user interface, application\n\nDescription automatically generated\" class=\"wp-image-17729\" width=\"359\" height=\"500\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/09-refreshing-the-list-of-sites-f.jpg 718w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/09-refreshing-the-list-of-sites-f-215x300.jpg 215w\" sizes=\"auto, (max-width: 359px) 100vw, 359px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>In our experience, subsites can be listed in as little as 1 minute. But at other times, running the exact same process using the same tenant can require a 10 minute wait. In one extreme case earlier this month, with two of our tenants, we had to wait 18 hours before subsites became visible, while for another two of our tenants, it took 7 minutes.&nbsp;<\/p>\n\n\n\n<p>After waiting, you will be able to select the subsite and back up document libraries for that subsite.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/10-subsites-are-listed-f2.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/10-subsites-are-listed-f2.png\" alt=\"\" class=\"wp-image-17746\" width=\"330\" height=\"460\" srcset=\"https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/10-subsites-are-listed-f2.png 440w, https:\/\/www.backupassist.com\/app\/uploads\/sites\/3\/2021\/06\/10-subsites-are-listed-f2-215x300.png 215w\" sizes=\"auto, (max-width: 330px) 100vw, 330px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>From the perspective of BackupAssist 365, there is no difference between a subsite and a first level site. Document libraries and their files and folders are backed up in exactly the same way.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion<\/h2>\n\n\n\n<p>There is no difference in functionality between sites and subsites, although there are subtle differences in how to manage them and in the permissions model.<\/p>\n\n\n\n<p>Backing up a subsite\u2019s Document Libraries with BackupAssist 365 is no different to backing up a first level SharePoint site, but be sure to click the \u201cFind subsites\u201d button to see all the available subsites.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>SharePoint sites and subsites are only really different by name, because sites and subsites have the same functionality. However, they are managed in different places in the SharePoint admin center, and have a slightly different permissions model. <\/p>\n","protected":false},"author":17,"featured_media":17568,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[763,95],"tags":[],"class_list":["post-17551","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-backupassist-365","category-guides"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What are SharePoint Subsites, and how do you back them up? - Cyber Resilience Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.backupassist.com\/blog\/what-are-sharepoint-subsites-and-how-do-you-back-them-up\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What are SharePoint Subsites, and how do you back them up? - Cyber Resilience Blog\" \/>\n<meta property=\"og:description\" content=\"SharePoint sites and subsites are only really different by name, because sites and subsites have the same functionality. 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